Outlook Calendar integration
Your jobs land in your Outlook Calendar.
Connect Outlook Calendar and every job you take on yourself lands there automatically, whether you booked it, a customer accepted a quote or your AI took the call. Running a crew? That's your own personal calendar. Your crew's jobs stay in the dashboard.
No card, no time limit.
Calendar sync on every plan, including Free
How it works
Booking goes out to your calendar, your calendar's busy times come back. Here is exactly what happens.
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Jobs you book sync to your calendar
Every job you book for yourself lands on your default Outlook calendar, with the customer, address, time and notes. Working alone, that is every job you book. Running a crew, it is the jobs you, the owner, assign to yourself. Your crew's jobs never sync.
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Running a crew, the calendar is yours alone
It syncs only the jobs you assign to yourself, not your crew's. Assign a job to yourself and it lands on your calendar. Move it off your own plate and it comes back off. There is no separate toggle to switch this on.
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The assistant's own bookings, working alone
Working alone, when the AI books the job instead of you, it only syncs once you switch on "Sync booked jobs to Outlook Calendar" in Settings (off by default). Running a crew, the assistant books the job unassigned, and assigning it to yourself is what syncs it.
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Your busy times, working alone
Working alone, we check your Outlook Calendar for busy times before the assistant offers a slot, so it is less likely to offer a time you already have blocked out. Running a crew, your calendar shows on the dashboard but does not change the times the assistant offers.
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Your calendar shows up on the dashboard
Your existing Outlook Calendar events appear next to your jobs on the calendar view, so you can see your whole day in one place. We only read them. We never create, edit or delete anything already in your calendar.
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Connecting it
Connect once from Settings in your dashboard, using your Microsoft sign-in.
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Which plan you need
Outlook Calendar works with Tradies Line on every plan, including Free. Whether you work alone or run a crew changes what syncs, not which plan you're on, and setting up your first crew keeps your calendar connected.
Why it is worth connecting
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One calendar, not two
You already live in Outlook. The jobs on your own plate show up there too, so you are not checking two calendars to know what your day looks like.
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Fewer clashes with your own life
Working alone, the assistant checks your calendar before it offers a time, so a personal appointment is less likely to collide with a new booking.
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Your whole day, in one dashboard
Your Outlook events and the jobs on your own plate sit side by side on the same calendar view, without opening a second app.
Common questions
Does this change my existing Outlook Calendar events?
No. We read your existing events to show them next to your jobs and, working alone, to help the assistant avoid your busy times. We never create, edit or delete anything already in your calendar.
Does my customer get a calendar invite?
No. The booking is added to your calendar only. Your customer is not added as an attendee and does not receive anything from Outlook.
What plan do I need for Outlook Calendar?
Every plan, including Free. On every plan it is the owner's own personal calendar, syncing only the jobs the owner assigns to themselves. Crews stay calendar-less, and setting up your first crew keeps your calendar connected.
Does this sync my crew's jobs?
No. Running a crew, the calendar syncs only the jobs you, the owner, assign to yourself. Your crew's jobs stay in the dashboard and never write to your calendar.
Will this stop me from ever double-booking?
Working alone, it lowers the chances, it does not guarantee it. The assistant checks your Outlook Calendar's busy times before offering a slot, and falls back to your Tradies Line schedule if your calendar is slow or unavailable. Running a crew, your calendar does not feed the assistant at all; it works from your Tradies Line schedule.
Ready to hand the office over?
Jobs, quotes, invoices and every customer message in one place, with Wombo doing the admin while you're on the tools.
Start freeNo card, no time limit.