Free template

Air conditioning quote template

An air con installer's quote should show your business and ABN, the customer, a clear description of the job, each cost on its own line, the GST and the total, and when the price runs out. Fill in the template below and print it, or make the quote in Tradies Line, free.

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Quote

Your business name

ABN or NZBN · Phone · Email

Quote number
 
Date
 
Valid until
 

Prepared for

Customer name, phone and email

Job address

Air conditioning quote template line items
ItemQtyPriceAmount
Site inspectionMeasure up and check where the units go
 
 
 
Unit supplyBrand, model and capacity
 
 
 
Installation labourHours or a fixed price
 
 
 
Pipe run and cablingMetres included, and the rate beyond that
 
 
 
Brackets, mounts and coversWall bracket, ground mount or roof stand
 
 
 
Electrical connectionDedicated circuit if needed
 
 
 
Commissioning and handoverTesting and showing the customer the controls
 
 
 
Removal of the old unitIf replacing
 
 
 
Subtotal
 
GST
 
Total
 

Terms

What's included and what isn't, payment terms, start and finish dates.

Accepted by (customer): ____________________

Date: ____________

What a quote should show in Australia

  • Your business name, ABN and contact details, and the customer's name and contact details. business.gov.au
  • A clear description of the work, with each cost on its own line and the total, including GST if you charge it. business.gov.au
  • Payment terms and your preferred payment method, the start and finish dates, and space for the customer to sign and date. business.gov.au
  • A quote date, a quote number and an expiry date. Without an expiry date you may have to honour a price that now loses you money. business.qld.gov.au
  • Whether the price includes travel, materials, labour, and call-out or weekend rates. consumer.vic.gov.au

In New Zealand

  • Time, labour, materials including fixtures and fittings, subcontractor costs, extras like consent fees, GST, and your terms, especially payment terms. business.govt.nz
  • Quotes and estimates should include GST, and if you charge for quoting, say so before you quote. comcom.govt.nz
  • If you quote a specific product, supply that product or get the customer's agreement before swapping it. comcom.govt.nz

When the job is building work

For residential building work, a quote may not be enough above a set price. Check whether your job counts as building work where you are.

  • Queensland: a domestic building contract over $3,300 must be in writing, dated and signed by everyone, or it may not be enforceable. qbcc.qld.gov.au
  • New South Wales: residential building work over $5,000 including GST needs a written contract, and you give the homeowner the Consumer Building Guide. nsw.gov.au
  • Victoria: domestic building work over $10,000 needs a written major domestic building contract, with GST included in the price. consumer.vic.gov.au
  • New Zealand: residential building work of $30,000 or more including GST needs a disclosure statement, a consumer protection checklist and a written contract. business.govt.nz

Tips for air conditioning quotes

  • Name the unit model and capacity, so the customer compares like with like.
  • Say how many metres of pipe run the price covers.

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Questions about air conditioning quotes

What should an air conditioning quote include?

Each part of the job on its own line: site inspection, unit supply, installation labour, pipe run and cabling, brackets, mounts and covers, electrical connection, commissioning and handover, removal of the old unit. Then your business name, ABN and contact details, the customer's details, the total with GST if you charge it, payment terms and an expiry date. Source: business.gov.au, business.qld.gov.au.

How do I make an air conditioning quote easy to say yes to?

Name the unit model and capacity, so the customer compares like with like. Say how many metres of pipe run the price covers. Then follow it up 7 to 14 days after you send it. Source: business.qld.gov.au.

What licences do I need to install air conditioning?

A Refrigerant Handling Licence for anyone who works on refrigerant or air con equipment in a way that could release refrigerant, and a Refrigerant Trading Authorisation for the business that acquires, stores and disposes of it. In New South Wales you also need a licence for air conditioning and refrigeration work. Source: arctick.org, nsw.gov.au.

Rules checked against each government page on 6 October 2026. This is general information, not legal or tax advice. See also the air conditioning invoice template, the Tradies Line page for air conditioning, all templates, or more questions about quotes and invoices.

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